NOTE: Only firm administrators and those with the Accounting Management Page Access advanced permission can access the Costs Management Report.
The Costs Management Report is a vital tool for keeping track of and paying all costs. This is a great way for the firms Accounting Department to stay on top of costs firm-wide an view all outstanding or unpaid costs.
There are two sections:
Open Costs: All unpaid requested costs for cases
Paid Costs: Issued payments over the last 30 days
Rather than navigating case by case, all costs requested or confirm a cost has been paid by Credit Card. The firm can also mass pay costs by entering in the check or credit card number for each one, and selecting Save at the top of the report. Once costs have been marked as paid, those costs will transfer over from the Open Costs section to the Paid Costs section and the cost in the client file will show up as paid as well.
The Cost Management Report is also a great way to add bulk costs across multiple cases at once for a single contact. Here's how to add bulk costs.
NOTE: Only firm administrators and those with the Accounting Management Page Access advanced permission can access the Costs Management Report.
If the firm uses the QuickBooks Online Integration (QBO) or Soluno, there is a third section called Pending Costs.
The QBO Integration can send costs to the firms QBO account (shifting them from the "Open" to the "Pending" section), pay them in QBO, and then the costs will move over to the "Paid" section.
Second View: Any user can access Costs Management to view the costs they personally have requested on their cases. They can use the Costs Management Report to check and see which costs have been paid and which are outstanding.